Admin Archives - Kings Hill Recruitment Agency

Operations Coordinator – Temporary Contract (2 Months)

Contract Type – Temporary Contract (2 Months)
Pay Rate: £14.36 per hour
Hours: 37.5 hours per week (Monday-Friday, 09:00-17:00)

A specialist healthcare provider is seeking an experienced and proactive Operations Coordinator to support the smooth day-to-day running of a busy mental health service.

This is a varied and fast-paced role, reporting to the Registered Manager and providing essential administrative, operational, and compliance support across the service.

You will work closely with clinical and support teams to ensure high standards of organisation, compliance, and service delivery.

Key Responsibilities
Operational & Administrative Support

Manage staff rotas and collate payroll data, including absences, holidays, and sickness
Process and query invoices with senior management
Support recruitment activity, including interview coordination and onboarding
Liaise with HR regarding new starters and induction processes
Maintain accurate service records, reports, and documentation
Manage office administration, including filing, scanning, and correspondence
Compliance & Auditing

Support and complete internal audits (health & safety, infection control, financial, and staff files)
Monitor training and supervision compliance and report findings
Assist with clinical governance reporting and documentation
Ensure policies, procedures, and risk assessments are kept up to date
Facilities & Operations

Coordinate maintenance requests and ensure timely completion of repairs
Support ordering and stock control processes
Ensure equipment servicing and certification records are maintained
Financial & Records Management

Manage petty cash and service user financial systems
Update internal databases, including incidents, weights, and clinical records
Maintain accurate and compliant filing systems
Support to Management

Assist with complaints, investigations, and reporting
Take minutes in meetings and produce professional reports (Excel experience required)
Manage keys, access systems, and security procedures
About You
We are looking for a highly organised and reliable individual with strong administrative experience in a busy environment.

Essential Skills & Experience:

Strong MS Office skills (especially Excel and Word)
Excellent attention to detail and accuracy
Typing speed of at least 50 WPM
Strong written and verbal communication skills
Ability to handle confidential information with discretion
Experience working with multiple stakeholders in a professional setting
Qualifications:

A Levels or equivalent
What’s on Offer
Competitive hourly rate of £14.36 per hour
Temporary contract with immediate start available
Supportive working environment within a healthcare setting
Employee benefits, including retail, leisure, and wellbeing discounts
Access to Employee Assistance Programme (24/7 support)
Training and development opportunities

KH Recruitment Ltd is acting as an Employment Business in relation to this vacancy.

Part-Time Administrator

Part-Time Administrator – 3-4 days per week, flexible hours

Are you an organised and reliable administrator looking for a flexible part-time role? We’re working with a friendly, family-run building company that is looking to add an Administrative Assistant to their team.

This is a fantastic opportunity to join a small, supportive business where you’ll play a key role in keeping day-to-day operations running smoothly.

The Role:
– Answering calls and managing incoming emails
– Booking jobs and organising the company diary
– Liaising with customers, suppliers, and subcontractors
– Preparing invoices and handling general paperwork
– Maintaining accurate records and filing systems
– Providing day-to-day administrative support

What I need to find:
– Strong communication and customer service skills
– Highly organised with good attention to detail
– Confident using email, Word, and Excel
– Able to work independently and use initiative
– Previous admin experience is helpful but not essential

If you’re looking for a varied admin role within a welcoming, family-run business where your contribution will be valued, we’d love to hear from you.

At KHR we take care to ensure that you are represented as well as possible so it is worth checking your CV for layout, spelling and grammar as well as making sure it is up to date before you submit. If you feel you need to highlight particular qualifications, skills or relevant experience with regards to a specific role then please add a cover letter or a preface page. This does not need to be formatted in the same manner. In addition, if your CV is heavy with graphics etc, please could you also submit a “clean” copy in Word. Thank you.

KH Recruitment Ltd is acting as an Employment Agency in relation to this vacancy. KHR – Recruitment Specialists is a trading name of KH Recruitment Ltd Keep in touch with us online for job alerts, industry updates and market…

Part-Time Customer Service Administrator

Part-Time Customer Service Administrator
Location: Tonbridge, Kent (Free Parking Available)
Salary: £13.50 per hour
Benefits: 20 days holiday + Bank Holidays (pro rata), 1 Volunteering Day per year

Looking for a flexible, people-focused role where you can make a real impact?

We’re seeking a proactive and organised Part-Time Customer Service Administrator to join a team in Tonbridge. This is a varied and rewarding position where you’ll play a key role in supporting customers, maintaining operations, and helping drive business growth.

What You’ll Be Doing:
– Managing day-to-day administrative operations
– Handling customer service enquiries professionally and confidently
– Maintaining accurate records, documentation, and internal systems
– Supporting logistics and operational activities
– Liaising with clients, suppliers, and internal teams
– Contacting existing customers to gather feedback and identify further business opportunities
– Building positive client relationships and encouraging repeat business
– Escalating issues where appropriate
– Opening and closing client files
– Coordinating with accounts to ensure VAT returns are submitted on time
– Supporting credit control responsibilities
– Carrying out any other duties consistent with the role

What you will need
– Strong organisational and time management skills
– Professional communication skills and a confident telephone manner
– Ability or willingness to support bookkeeping and credit control tasks
– Comfortable learning new systems and processes
– Proactive, adaptable, and solution-driven attitude
– Basic IT knowledge
– Confidence in handling rejection and turning challenging conversations into opportunities

Why Join?
– Supportive and friendly team environment
– Flexible, part-time working arrangement
– Opportunity to build experience across administration, customer service, and operations
– Free on-site parking
– Generous holiday allowance (pro rata) plus a dedicated volunteering day

Sales Administrator

Sales Administrator
Paddock Wood, Kent
Salary: £25,000 – £30,000
Monday to Friday 8am – 5pm

KHR are working with a fast-growing operations and fulfilment business that is seeking a motivated and personable Sales Administrator to support the sales team and ensure processes run smoothly and efficiently.

This role plays a key part in coordinating quotes, maintaining CRM data, and supporting the sales pipeline while working closely with operations, manufacturing, and supply chain teams. It’s an excellent opportunity for someone with strong administrative skills who is looking to develop their career within sales, commercial operations, or account management.

Key Responsibilities

– Provide day-to-day administrative and coordination support to the revenue team
– Create and format quotes, proposals, and customer documentation
– Maintain accurate CRM records and pipeline data
– Assist with quotations, tenders, and customer documentation for new and existing clients
– Issue compliance and legal documentation such as NDAs and customer paperwork
– Respond to customer enquiries and route them to the appropriate teams
– Schedule meetings, follow-ups, and sales activities
– Support reporting on sales performance and opportunities
– Work closely with sales, operations, manufacturing, and supply chain teams to ensure quotes and jobs are processed correctly

Candidate Profile

– Previous experience in sales administration or customer service
– Strong organisational and administrative skills
– Excellent attention to detail
– Confident written and verbal communicator
– Good IT skills, including Microsoft Office
– Ability to manage multiple tasks and prioritise effectively
– Positive, proactive, and team-oriented mindset

Operations Administrator

Job Title: Operations Administrator
Location: Sevenoaks (Office-Based)
Salary: £30,000 – £38,000 DOE
Hours: Monday – Friday, 8:00am – 5:30pm
Job Type: Full-Time, Permanent

An established, family-run security solutions provider with decades of industry experience is seeking an Operations Administrator to join their growing team at their new Sevenoaks site.

This is an excellent opportunity for an organised and proactive administrator with strong customer service skills and experience coordinating schedules within a service-based environment.

The Role

You will play a key role in supporting the operations team, ensuring installations, additional works, and routine maintenance visits are scheduled efficiently while delivering a high standard of customer service.

Key Responsibilities

– Sending estimates on behalf of surveyors
– Following up with customers regarding quotations and queries
– Liaising with customers via phone and email
– Processing quote and additional work acceptances
– Scheduling new installations and additional works
– Ordering equipment for approved works
– Acting as the first point of contact for incoming calls and enquiries
– Sending monthly maintenance reminders and contract renewal invoices
– Booking routine maintenance visits
– Arranging surveys for prospective clients
– Scanning, post handling and general administration
– Diary management and providing administrative support to the wider team

Candidate Profile

– Previous experience in an operations, service or scheduling role
– Confident in managing diaries and coordinating field-based teams
– Strong telephone manner and written communication skills
– Highly organised with excellent attention to detail
– Able to manage multiple priorities in a fast-paced environment
– Proficient in Microsoft Office

Customer Service Coordinator

Customer Service Coordinator
Wrotham
£28,500 + On Call Bonus + Excellent Benefits

Our client is a leading Repairs and Maintenance business based in Wrotham.

Due to ongoing growth, they are currently seeking a Customer Service Coordinator to join their team on a full-time, permanent basis.

The Customer Service Coordinator will provide high-quality service levels to customers as well as support an internal team.

Responsibilities will include:
* Maintain internal CRM and call logging systems with updated information
* Liaise with customers regarding reactive maintenance issues, and schedule contractors to complete work on time and within budget
* Support Project Managers with the production of quotes, placing subcontractor orders, purchasing, and ensuring all necessary access permits are obtained for jobs

The ideal candidate will be able to demonstrate:
● Excellent customer service, organisational and administration skills
● Excellent telephone manner, confidence, and enthusiasm
● Excellent IT skills
● Experience in multi-tasking and working to tight deadlines
● An excellent team player with experience in delivering high standards of customer service

This is a fantastic opportunity to join a growing, friendly business that can offer ongoing training and development. An excellent benefits package is on offer, including 25 days holiday plus bank holidays, with an additional day at 3 years, another at 5 years, another at 10 years, and 2 more at 15 years, a pension scheme, and healthcare. Hours for this role are Monday to Friday 8 am-5 pm on-site at their office in Wrotham.

Senior Bookings Administrator

Senior Bookings Administrator
Mid Kent
£35,000 per annum
Opportunity for Travel (if you want)

Are you an experienced travel professional with a passion for creating seamless customer experiences?

Our client, a family-run niche travel company based in Mid Kent, is looking for a Senior Bookings Administrator to join their friendly and dedicated team.

About the Role
You’ll take ownership of the end-to-end booking process, from initial enquiry through to final travel arrangements, ensuring every client enjoys exceptional service. Working closely with the wider operations team, you’ll manage reservations, liaise with suppliers, and handle documentation for bespoke travel itineraries.

What You’ll Bring
– Previous experience in a travel bookings, reservations, or operations role
– Strong organisational skills and an eye for detail
– Excellent communication and customer service abilities
– Confidence using booking systems and travel software
– A proactive, can-do attitude with a genuine enthusiasm for travel

Why Join?
– Competitive salary of £35,000
– Family-run environment where your contribution is valued
– Opportunities to travel and experience the destinations you’ll be booking
– Friendly, close-knit team with a supportive culture
– Standard hours: 9 am – 5 pm, Monday to Friday (some flexibility for the right person)

If you’re ready to bring your travel expertise to a company that truly cares about its people and its customers, we’d love to hear from you.

Customer Service Administrator

Customer Service Administrator – Paddock Wood
Hours: Monday to Friday, 7:00 am – 4:00 pm
Industry: Heavy Industry

Are you a hands-on Administrator who enjoys variety in your day and thrives in a busy, down-to-earth environment? Our client, a well-established business in the heavy industry sector, is looking for an all-round Customer Service Administrator to join their friendly team based in Paddock Wood.

What You’ll Be Doing
– Providing excellent customer service to clients and suppliers, both over the phone and face-to-face
– Answering incoming calls and responding to customer enquiries promptly and professionally
– Processing orders, taking payments, and maintaining accurate records and documentation
– Recording all visitors and customers coming in and out of the site
– Supporting various departments with general administrative duties
– Liaising with people from all walks of life – from customers to drivers to production teams
– Keeping things running smoothly in a fast-paced, hands-on environment

What We’re Looking For
– Previous experience in an administrative or customer service role
– A confident communicator who’s comfortable dealing with a wide range of people
– Strong organisational skills and attention to detail
– Someone flexible, proactive, and ready to turn their hand to anything

This is a great opportunity for someone who likes to be busy, enjoys variety, and takes pride in keeping things organised.

If this sounds like you, apply today – we’d love to hear from you!

KH Recruitment Ltd is acting as an Employment Business in relation to this vacancy.

Administrator

Job Title: Administrator
Location: Borough Green, Kent
Salary: £26,000 – £28,000 per annum
Contract: Permanent, Full Time

About the Company
Our client, a specialist business within a successful and growing group, is seeking a highly organised and motivated Administrator to join their team in Borough Green. This is a fantastic opportunity for someone who thrives in a fast-paced environment, enjoys variety in their role, and takes real pride in keeping everything running smoothly.

About the Role
This is a true all-round administrative position, ideal for someone who loves to get stuck in and make things happen. You’ll be supporting the wider team across multiple areas, from logistics and documentation to day-to-day office coordination. No two days are the same, and your proactive attitude and strong attention to detail will make you an invaluable member of the team.

Key Responsibilities
– Provide general administrative support across the business.
– Assist with logistics coordination, including deliveries, stock tracking, and documentation.
– Maintain accurate records, spreadsheets, and internal databases.
– Liaise with internal departments, suppliers, and clients to ensure smooth operations.
– Support senior management with reports, correspondence, and project work.
– Help identify and implement process improvements to increase efficiency.

About You
– Strong administrative experience in a busy office environment.
– Ideally, some exposure to logistics, transport, or supply chain operations.
– Exceptional organisational skills and a methodical, detail-focused approach – you spot errors others miss.
– Confident using Microsoft Office (Excel, Outlook, Word) and learning new systems.
– Self-motivated, adaptable, and willing to “turn your hand to anything.”
– A proactive problem-solver who takes ownership of their work and delivers results.

What’s on Offer
– Competitive salary of £28,000 per annum.
– Supportive and friendly working environment.
– Opportunity to be part of a specialist company within a growing group.
– A varied and rewarding role with genuine responsibility.

Office Manager / PA

Our client, a well-established company operating in a sensitive business sector, is seeking a highly skilled Office Manager / Personal Assistant to provide comprehensive support to their leadership team. This is an exciting opportunity for a candidate with a demonstrable track record in office management and secretarial duties, with strong leadership to join a company that values discretion, confidentiality, and adherence to regulatory policies and procedures.

Responsibilities

Provide comprehensive secretarial and administrative support to the leadership team
Manage diaries, organise meetings and travel, and conduct research
Prepare and edit reports for senior management
Maintain documentation for governance and assessments
Handle confidential documents securely and maintain office systems
Accurately take minutes at meetings
Manage facilities and lead key strategic projects for the MD
Take briefs, plan tasks with roadmaps to meet deadlines, and implement stakeholder engagement
Adapt to change, assess risks and opportunities while adhering to regulatory policies
Prepare and review tenders
Demonstrate working knowledge of quality assurance standards (ISO 9001, 14001, 27001)

Requirements

Demonstrable track record in an Office Management/PA/Secretarial role
Exceptional organisational, planning, and time management skills
Strong attention to detail and problem-solving abilities
Capacity to work under pressure and meet deadlines
Excellent written and oral communication skills
Ability to work cross-functionally with diverse clients, including government departments
High level of discretion and confidentiality
Proficiency in MS Office
Ability to manage costs to budget
Non-smoker
Eligible to work full-time in the UK

Hours for this role are Monday to Friday 8.30am – 5.30pm

Let KHR help you find the perfect job candidate

Job Type: Admin