Installations Administrator

Installations Administrator
£20,000/pa – £22,000/pa
Holiday Entitlement

KHR-Recruitment Specialists are pleased to be working with one of the country’s leading supplier who have won awards almost every year for projects they have worked on since 2010. They are currently looking for an Installations Administrator to work in their Orpington office.

Role Overview:

As the Installations Administrator you will be responsible for booking in all of the installations for the company, using inhouse Engineers and Sub-contractors.

Your Role Responsibilities:

* All installations must be booked within 24 hours of receiving the order, considering customer requests for evening or weekend work.
* Sending purchase orders, room plans, job sheets and RAMS to Sub-contractors/Engineers
* Add details to the processing sheets in SharePoint
* Send purchase orders, job sheet, room plans and RAMS (where applicable) to sub-contractors/engineers and ensure all information is sufficient to ensure a flawless installation.
* Prepare delivery schedules for customer sites and company office.
* Answer phones and emails promptly and re-directing queries as and when required
* Chase POD’s and add details to CRM and ensure updated job sheet showing these is sent to the sub-contractor/engineer.
* Deal with any issues arising on site on the day of installation regarding non-delivery of goods, revisits.
* Where re-visits are required these must be costed and approved by the Operations Manager, added to the CRM and a purchase order sent to sub-contractor where applicable. This must be added to the CRM before the job is completed and invoiced.
* Chase and obtain the sign of sheet (SOS) from the engineer the morning after the installation has been completed if not already received.
* Each day review the processing sheet to ensure no orders are missed
* Monitor outstanding issues to ensure that no installs are missed, where re-visits are required these must be booked urgently.
* Approve and process sub-contractor invoices onto CRM, checking for sign offs and photographs.

About You:

* Experience in a similar role is essential
* Excellent Administration skills
* Strong commitment and an excellent work ethic
* Proficient in the use of Excel and CRM systems
* Organised and able to work well under pressure

If you feel you have the right experience for this opportunity, APPLY TODAY!

Alternatively, please contact Jane Hardy at KHR-Recruitment Specialists or email your CV

Estimating Administrator – Part Time (mornings)

Part-Time Estimating Administrator (Mornings)
Sevenoaks / Permanent
Company Hours & Benefits:
* 25 hours per week
* Monday – Friday, 9am – 1pm (flexible)
* Life Assurance Scheme
* Company Pension Scheme (eligible to join after probation period)
* Company Bonus Scheme (eligible to join after probation period)
* 20 days holiday + 8 days statutory holiday (pro-rata)

Due to continued success and an ever-increasing workload, our client based in Sevenoaks is currently looking for an Estimating Administrator. This is a part-time position working in the mornings, Monday to Friday.

My client is a global manufacturer operating all over the world and with an outstanding product range, they remain at the forefront of sustainable solutions.

Estimating Administrator duties:

* Mark up drawings, produce basic quotations and log tender return dates on the internal database
* Monitor incoming emails and calls to the Estimator while replying to clients when they have requested a price
* Check drawings and seek further information relevant to pricing the project
* Ensure where information is missing, request and log it, which may include scopes of works, finish confirmation, working hours, location of the project and proposed installation dates
* Gather information from the Regional Sales Managers and Contracting Departments to support them with additional bid information
* Work with the Specification Sales Administrator to follow up all quotations prior to the expiry date and seek re-quotes where appropriate

Skills required for the Estimating Administrator:

* Previous experience working as a junior estimator or Estimating Administrator is essential
* The successful candidate will be self-motivated, methodical, and proactive in their approach to the work
* Must be very IT literate with excellent organisational and interpersonal communication skills
* The ability to multi-task working in a fast-paced office environment whilst meeting strict deadlines
* Previous Administrator experience is required

What you need to do now If you’re interested in this role;

Click ‘apply now’ to forward an up-to-date copy of your CV, or call KHR-Recruitment Specialists now.

If this job isn’t quite right for you but you are looking for a new position, please contact us for a confidential discussion on your career.