Admin and Secretarial Archives - Page 4 of 8 - Kings Hill Recruitment Agency

Engineering Planner

Role: Engineering Planner
Location: Birmingham
Salary: Competitive + Benefits
Hours: 8:30 am-4:30 pm, Monday-Friday

Our client is a well-established manufacturer with a strong focus on continuous improvement, reliability, and health/safety. They foster a culture that values the development of staff and processes.

As an Engineering Planner, you will play a crucial role in coordinating site maintenance planning to ensure a cost-effective, reliability-centred, and efficient maintenance work order system. Working closely with other departments, you will contribute to the smooth operation of the facility by creating and updating scheduled maintenance activities, managing work backlogs, and supporting the use of SAP PM/BI/MRS/MM for structured maintenance plans and historical documentation.

Duties and Responsibilities:

– Coordinate agreed maintenance plans and create and update scheduled maintenance activities
– Allocate parts and materials, and assist with production work order generation and management
– Plan and organise day-to-day maintenance activities and shut coordination
– Control and populate the engineering plan, and manage work backlogs
– Support the use of SAP PM/BI/MRS/MM for structured maintenance plans and historical documentation
– Schedule workload for Multiskilled Shift Technicians and review SAP Plant Maintenance modules
– Act as a site contact for contract labour and ensure equipment is maintained to a high standard
– Carry out risk assessments, attend/organise courses and meetings, and raise and manage work orders

The ideal candidate:

– Previous experience in a similar role
– Familiarity with SAP PM/BI/MRS/MM
– Strong scheduling and planning skills
– Experience within engineering or manufacturing industries (desirable)
– Minimum 5 GCSEs

At KHR we take care to ensure that you are represented as well as possible so it is worth checking your CV for layout, spelling and grammar as well as making sure it is up to date before you submit. If you feel you need to highlight particular qualifications, skills or relevant experience with regards to a specific role then please add a cover letter or a preface page. This does not need to be formatted in the same manner. In addition, if your CV is heavy with graphics etc, please could you also submit a “clean” copy in Word. Thank you.

KH Recruitment Ltd is acting as an Employment Agency in relation to this vacancy. KHR – Recruitment Specialists is a trading name of KH Recruitment Ltd Keep in touch with us online for job alerts, industry updates and market…

Sales Administrator

Temp Sales Administrator – Join a Friendly Team in Niche Manufacturing!
Location: Addington area – between Croydon & Biggin Hill
Plenty of parking available – drivers preferred due to limited public transport
Start Date: ASAP until early/mid-September
Hours: Mon-Thurs: 08:00-16:45
Fri: 08:00-12:30
Office-based role (no WFH)

A specialist manufacturer is seeking a Temporary Sales Administrator to join their small, supportive team of 4. This is a fantastic opportunity for someone with prior experience in a manufacturing environment or similar who enjoys a varied role involving admin, finance liaison, and customer support.

Key Responsibilities:
– Uploading and processing orders
– Invoicing support – working alongside the finance team
– Accurate data entry
– Maintaining client records and supporting existing accounts
– Clear and professional communication (not a call-heavy role)

Ideal Candidate:
– Experience in a manufacturing or industrial environment (Desirable)
– Strong attention to detail and data accuracy
– Confident communicator and team player
– A driver (due to location – ideal for those in Westerham, Edenbridge, Bromley, or Orpington)
– Happy with a temporary, office-based role

Receptionist / Office Administrator

My client has an exciting opportunity for a Receptionist with administration experience to join a friendly team. (This is a short-term temp role)

£13.84 per hour
Mon to Fri on-site 8.30 am to 5 pm

As well as carrying out general reception duties, you will be required to help out with office duties such as:

– Responding to emails
– Input and extract data
– Scanning and archiving
– Stationary and supply ordering
– logging invoices on the system
– Organising the mail

You will need to have good multitasking skills.

Free parking is available.

KH Recruitment Ltd is acting as an Employment Business in relation to this vacancy.

Sales Office Manager

Our client, a well-established manufacturer with a strong presence in multiple countries, is seeking an experienced Sales Office Manager to join their UK team. This is an exciting opportunity for a customer-centric professional to play a key role in driving sales performance and enhancing customer satisfaction.

As the Sales Office Manager, you will be responsible for supervising, supporting, and motivating the sales administration team to ensure high performance and engagement. Acting as the main point of contact for key customer accounts, you will maintain strong relationships and work closely with internal teams to deliver seamless customer service.

Responsibilities
– Supervise, support, and motivate the sales office team to ensure high performance and engagement
– Act as the main point of contact for key customer accounts, maintaining strong relationships
– Assist the Head of Sales in managing and supporting the sales team’s daily requirements
– Monitor and improve response times to customer queries and orders
– Provide guidance and support to team members on customer communication and problem-solving
– Collaborate with procurement, warehouse, logistics, and senior management to ensure seamless customer service
– Analyse current processes and recommend improvements to enhance team efficiency and service levels
– Coordinate the preparation and distribution of sales reports, data analysis, and KPIs to management
– Track customer interactions, ensuring the CRM system is regularly updated
– Manage staffing levels, conduct regular team reviews, delegate tasks, and organise team training
– Ensure customer service standards and company policies are upheld across all interactions

Requirements
– Experience in Sales Office Management or a Supervisory role
– Proven experience in the manufacturing or construction industries
– Excellent communication and interpersonal skills to build strong relationships with customers and internal teams
– A strong customer-centric approach to problem-solving and ensuring customer satisfaction
– Organised, detail-oriented, and able to work under pressure and meet deadlines
– Flexible and open to change within a dynamic and fast-paced environment
– Strong IT skills, including proficiency in CRM systems, Microsoft Office, and ERP platforms
– Intelligent, quick-thinking, highly numerate, and possessing high-level verbal and written communication skills
– A strong team player with strong Excel skills and good analytical skills

Benefits include:
– Competitive salary
– Company bonus scheme
– 25 days holiday plus bank holidays
– Early finish on Fridays
– Pension scheme

Administrator – Engineering

Our client, a well-established leader in the manufacturing sector, is seeking a Technical Sales Administrator to join their team in Aylesford, Kent. This is an exciting opportunity to be part of a company that is driving innovation and growth in the industry.

As an Administrator, you will play a crucial role in providing exceptional customer service and ensuring the smooth processing of customer orders. You will be the key point of contact for customers, handling enquiries, providing accurate quotations, and managing orders from initial request through to completion.

Responsibilities

Handle customer enquiries, establish requirements, and provide accurate quotations within company timescales

Plan customer orders, ensuring specifications and timescales are clearly communicated to both production and the customer

Generate necessary manufacturing paperwork, including works orders, route cards, and dispatch sheets

Track customer orders through to completion, ensuring timely processing and invoicing

Arrange and manage customer deliveries, providing cover to other relevant departments as needed

Requirements

1-2 years experience in an administrative role, preferably within the manufacturing/engineering industry

Excellent communication skills, with experience in phone-based customer interaction

Proven track record of delivering high-quality customer service

Proficiency in Microsoft Office packages, particularly Word and Excel

Ability to work accurately under pressure and prioritise workload effectively

Strong attention to detail

Hours for this role are Monday to Friday 8.30am – 5pm

Sales Administrator – Temp-Perm

We are currently working with a specialist manufacturer based in Maidstone.

Due to the volume of work, they are currently seeking a Sales Administrator to join them on a temp-to-perm basis, to process and progress orders from start to finish in a timely and accurate manner to ensure customers receive their orders on time.

Responsibilities will include:
– Input and process sales orders
– Be the first point of contact taking incoming customer orders
– Organise shipping of orders
– Raise credits where necessary
– Maintain customer records on CRM
– Raise and send invoices

The ideal candidate will be able to demonstrate:
– Previous experience in a similar sales/order processing/administration role
– Experience using Excel is essential
– Excellent organisational and time management skills with the ability to multi-task and prioritise appropriately
– Ability to work well under pressure
– Good communication and interpersonal skills with the ability to build effective team and customer relationships
– An excellent telephone manner

Hours for this role are Monday to Thursday 8.30am-5pm and Friday 8.30am-2.30pm

KH Recruitment Ltd is acting as an Employment Business in relation to this vacancy.

Technical Sales Administrator

As a Technical Sales Administrator, you will play a crucial role in providing exceptional customer service and ensuring the smooth processing of customer orders. You will be the key point of contact for customers, handling enquiries, providing accurate quotations, and managing orders from initial request through to completion.

Responsibilities

Handle customer enquiries, establish requirements, and provide accurate quotations within company timescales

Plan customer orders, ensuring specifications and timescales are clearly communicated to both production and the customer

Generate necessary manufacturing paperwork, including works orders, route cards, and dispatch sheets

Track customer orders through to completion, ensuring timely processing and invoicing

Arrange and manage customer deliveries, providing cover to other relevant departments as needed

Requirements

1-2 years experience in an administrative role, preferably within the manufacturing/engineering industry

Excellent communication skills, with experience in phone-based customer interaction

Proven track record of delivering high-quality customer service

Proficiency in Microsoft Office packages, particularly Word and Excel

Ability to work accurately under pressure and prioritise workload effectively

Strong attention to detail

Hours for this role are Monday to Friday 8.30 am-5 pm

Executive Assistant – Part-time

KHR are partnering with a specialist manufacturing business based in Aylesford.

Due to ongoing growth and success, they are currently recruiting for an experienced Executive Assistant to join their team on a part time, permanent basis.

The Executive Assistant role will require assisting the Managing Director and senior leadership team with all aspects of administration, including travel bookings, diary management, meeting minutes and coordination and ad-hoc project management. To be considered for this role you will need to be a team player, have the ability to work within a small team, be numerate, have excellent attention to detail and be adaptable to helping colleagues as and when needed. The right candidate will support a professional image and approach to both internal and external stakeholders on behalf of the Managing Director and senior leadership team.

Responsibilities will include:
– Booking all travel for the MD and senior leadership team to agreed deadlines and budgets including the coordination of complex local and international travel arrangements, visas, flights, hotels, hire cars etc.
– Organising and maintaining complex calendars using a high level of tact and integrity, including scheduling meetings and conference calls across different time zones and different channels (including face to face, zoom etc).
– Complete MDs and senior leadership teams expense claims.
– Maintaining and responding to MD’s emails.
– Managing the logistics of key meetings, including room reservations, catering requirements, and the production of meeting materials, including presentations.
– Handling all confidential correspondence and data to ensure a professional standard of response.
– Marketing literature input.
– Providing additional general admin support as and when required.
– Providing additional support to large projects.
– Maintain the company’s credit cards and expenses.
– Assist the finance department with annual company renewals and official documentation, including insurance renewal processes and reporting.
– Assist with maintaining and updating company documentation.

The ideal candidate will be able to demonstrate:

– Previous experience in a Senior PA or EA position
– Professional & reliable approach
– Well-organised & self-motivated with an excellent eye for detail
– Excellent use of Microsoft Office systems – Excel, Word, Outlook, PowerPoint.
– Use of ERP/MRP systems would be advantageous
– Professional customer service and communication skills
– Flexible, able to multi-task and think on their feet in a pressured environment
– Feel comfortable prioritising a heavy workload and work well under pressure
– Well presented in appearance

Hours for this role will be Monday to Friday, 9.30am-2.30pm (they can be flexible on these hours)

Audio Typist (Temporary)

Audio Typist
Kings Hill, Kent
£13.00ph
Monday to Friday 9 am – 5.30 pm
Temporary (circa 4 weeks)

KHR is working with a respected UK-based financial service advisory that is currently seeking a skilled and reliable Audio Typist to join their team in Kings Hill on a 4-week temporary assignment.

Position Overview

As a Temporary Audio Typist, you will play a crucial role in ensuring the timely and accurate transcription of audio recordings into written reports and documentation. Your work will directly contribute to the efficient processing of claims and the delivery of high-quality service to our client’s customers.

Responsibilities

– Monitor a shared email inbox to identify and prioritise incoming dictations
– Transcribe audio recordings into clear, accurate, and well-formatted written reports and documents
– Maintain strict confidentiality and adhere to data protection regulations when handling sensitive information
– Manage your time effectively to ensure all transcriptions are completed promptly and to a high standard
– Communicate regularly with team members and supervisors to provide updates on progress and raise any issues or concerns

Requirements

– Proven experience in audio typing or transcription, ideally within a professional office setting
– Exceptional typing speed and accuracy, with a keen eye for detail
– Proficiency in Microsoft Office applications, particularly Word
– Excellent command of English grammar, spelling, and punctuation
– Ability to work independently, prioritise tasks, and meet tight deadlines
– Strong organisational and communication skills
– Discretion and integrity when dealing with confidential information

KH Recruitment Ltd is acting as an Employment Business in relation to this vacancy.

Administrator

Administrator – 6 Week Project
Duration: 6 weeks
Start Date: 4th June
Hours: Monday to Friday, 08:30 – 16:30 (1 hour lunch)
Location: Onsite – Snodland
Pay: £Neg per hour (DOE)

We are looking for a reliable and well-organised Administrator to support a short-term document update project. This is a great opportunity for someone with good Microsoft Word skills, some experience using SharePoint, and a keen eye for detail.

The Role:
You’ll help manage and update around 300 internal documents, making sure they are formatted correctly and kept up to date. Responsibilities include:
– Reformatting and editing documents in Microsoft Word/Excel
– Uploading documents to SharePoint and sharing them with teams for feedback
– Sending out documents for updates and collecting responses
– Copying changes from updated versions into the master documents
– Preparing packs for colleagues to review and sign
-Tracking which documents have been completed

What We’re Looking For:
– Previous experience in an administrative or office support role
– Good Microsoft Word skills and attention to formatting
– Basic familiarity with SharePoint or other document-sharing platforms
– Strong attention to detail and accuracy
– Good organisational skills and the ability to follow clear processes
– Able to work independently and meet daily deadlines

If you’re organised, detail-focused, and confident working with documents, we’d love to hear from you.

KH Recruitment Ltd is acting as an Employment Business in relation to this vacancy.

Let KHR help you find the perfect job candidate

Job Industry: Admin and Secretarial

Engineering Planner

Sales Administrator

Receptionist / Office Administrator

Sales Office Manager

Administrator – Engineering

Sales Administrator – Temp-Perm

Technical Sales Administrator

Executive Assistant – Part-time

Audio Typist (Temporary)

Administrator

Send us your CV

Send to a friend

* required

Let KHR help you find the perfect job candidate

Quick Search

Send to a friend

* required